Setting
up an alert on a document or list item makes SharePoint email you when
changes are made to that document or item. To create the alert, open
the drop-down menu of that document or list item and select Alert Me
from the menu (see Figure 1).
Selecting this option opens a screen where you can define what sort of alert you want to get on the item (see Figure 2).
Under
the Send Alert for These Changes section, you can choose to be notified
just when someone else changes the item or whenever the item is changed
(even when you are the one who changed it). The other options in this
section are not relevant for alerts on documents and items.
Note
If
you are a site manager, you will also see a box allowing you to enter
the email address for the alert. Thus, you can configure alerts for
other users.
Under
the When to Send Alerts section, you can define when the email for a
change will be sent. If you choose immediately, an email will be sent
to you whenever someone changes the document—one email per change.
However, selecting a daily or weekly summary will reduce the number of
emails and will send you a summary email of all the changes.
After
you select the options you want, a confirmation email is sent to you,
telling you that the alert has been set up. This process may take a few
minutes, and the email should look similar to the one in Figure 3. When someone changes the item, an alert email is sent to you.
